Renaming, hiding, reordering

The library structure in a portal is not fixed after creation. Sections and folders can be renamed, rearranged, and hidden at any time from the editor. These controls let you tune the presentation of the portal as the project evolves — without touching the underlying assets.

Renaming sections and folders

To rename a section or folder, click its name directly in the editor sidebar. The name becomes an inline text field. Type the new name and press Enter to confirm, or press Escape to discard the change.

Renaming is immediate — there is no separate save step. The new name is visible to clients on published portals as soon as you make the change.

A few scenarios where renaming is useful:

• The default section "Photography" is too generic for a specific portal. For a fashion client's portal, renaming it "Campaign" or "Lookbook" makes navigation more intuitive for their team.
• A folder named "Draft" was used during upload and should become "Final" before sharing with the client.
• You are building a Spanish-language portal and want all section names in es-MX rather than English defaults. Rename each section to match: "Logos" → "Logos" (same), "Photography" → "Fotografía", "Documents" → "Documentos".

Section and folder names have no character limit in the editor, but names that are very long may be truncated in the client navigation panel depending on screen size. Aim for concise, descriptive names of two to four words.

Reordering by drag-and-drop

Sections and folders can be reordered by dragging them in the editor sidebar. To reorder:

1. Hover over the section or folder you want to move
2. A drag handle (⠿) appears to the left of the name
3. Click and hold the handle, then drag the item to its new position
4. Release to drop it in place

The order is saved immediately and reflected in the client-facing portal for published portals. Sub-folders within a folder can also be reordered using the same drag-and-drop interaction.

Reordering is purely presentational — it does not affect asset file names, signed URLs, or download behavior. You can reorder freely at any time without any impact on previously shared links.

A practical use: you are preparing a portal for a final client review. You have been building out the Documents section first but want Photography to appear at the top because that is what the client has been asking about. Drag Photography above all other sections — done.

Hiding sections and folders

Hiding removes a section or folder from the client-facing view without deleting it or the assets inside. Hidden sections and folders are visible to Editors and Owners in the editor view, clearly marked with an eye-with-slash icon.

To hide a section or folder:

1. Hover over it in the editor sidebar
2. Click the ··· menu
3. Select Hide from clients

To make it visible again, repeat the same steps and select Show to clients.

Hiding is useful when:

• A section is still being populated and is not ready to share, but you want to keep the portal published with other sections already live
• You are managing a long-term brand portal and want to temporarily suppress a seasonal section between campaigns (e.g. hiding "Holiday 2025 Campaign" after the season ends without deleting those assets)
• Different audience segments need to see different content, and you are managing separate portals per audience with some sections overlapping

Deleting sections vs hiding

Hiding and deleting are meaningfully different:

To delete a section, hover over it in the editor, click ···, and select Delete section. A confirmation dialog appears. Deleting a section removes the section and every asset inside it. This action cannot be undone.

Deleting a folder follows the same flow and carries the same permanent consequences for the assets inside it. If you are unsure, hide first. You can always delete later, but you cannot undo a deletion.

For an overview of how sections and folders fit into the broader library structure, see Folders, sub-folders, and depth and Default sections.